Candidate sourcing & research
Recruitment researcher support — building target lists, mapping markets, searching LinkedIn and job boards, and keeping your talent pool warm.
Trusted admin support for boutique recruitment agencies
Take the admin off your plate.
You built your agency to place great candidates, not to chase diary confirmations or reformat CVs at 9pm. I help busy boutique recruitment directors hand over the time-consuming admin to an experienced, vetted recruitment VA — so you can focus on clients, candidates and billing.
Running out of hours?
Boutique agencies are lean. Your workload isn't.
Every hour spent on admin is an hour not spent fee-earning. If these sound familiar, it's time to hand the busywork to someone experienced and trustworthy.
- Your evenings are swallowed by inbox clearing, scheduling and LinkedIn posts
- Candidate sourcing and CV formatting keep getting pushed to 'tomorrow'
- You're too small for a full-time resourcer, but too busy to keep doing it all yourself
- You want someone experienced and trustworthy — not a random freelancer you have to train from scratch
What a trusted recruitment VA takes off your plate
Experienced support, so you stay focused on fee-earning work.
Interview & meeting scheduling
Booking in candidate calls, client meetings and interviews, chasing confirmations, and keeping your diary working for you instead of against you.
LinkedIn scheduling
Drafting, formatting and scheduling your LinkedIn posts so your personal brand keeps building while you're on the phone billing.
CV formatting & documents
Reformatting candidate CVs into your house style, preparing submittals and polishing the documents your clients actually see.
CRM & database admin
Keeping your ATS/CRM clean and current — logging candidates, updating records, adding notes so nothing (and nobody) slips through.
Inbox & candidate care
First-line replies, candidate follow-ups, application acknowledgements and the communication that makes your agency feel slick.
Most boutique agencies start with a few hours a week — daily inbox cover, a sourcing block, or LinkedIn scheduling — and scale up once they see the difference.
Packages
Simple packages that scale with your desk.
These are guide prices to help you budget. The exact monthly cost depends on the VA, their recruitment experience and the scope of work. Every quote is fully inclusive with no hidden fees.
Lite
10 hours/month
£350/month
Perfect for a small admin clean-up, daily inbox cover, or a focused block of LinkedIn scheduling each week.
Get startedCore
20 hours/month
£700/month
A solid monthly retainer for candidate sourcing, diary management, CV formatting and consistent LinkedIn presence.
Get startedDaily
1 hour/day, 5 days/week
£760/month
Reliable daily cover for a busy recruitment desk — roughly 22 hours a month, ideal for inbox triage, diary care and light sourcing.
Get startedPart-time
10 hours/week
£1,505/month
An embedded VA who gets to know your desk, your clients and your candidates — roughly two hours a day, five days a week.
Get startedBespoke
Custom hours
Let's talk/month
Need more than part-time, a mix of recruitment research and admin, or a team of two? I'll quote a retainer that fits.
Get startedRates exclude VAT where applicable. Final pricing depends on the VA's experience, specialist skills and the exact hours and tasks agreed.
Why Virtuella
A trusted, experienced partner for boutique agencies.
I understand the pace and standards of boutique recruitment because I've worked in it. Before founding Virtuella, I spent four years in recruitment and over a decade in business support. Every VA on my bench is personally interviewed and assessed — so you get someone capable, not just available.
- Four years working in recruitment — I know the difference between a resourcer and a researcher, and what good looks like
- Eleven years in business support, so the VAs on my bench are assessed on real admin capability, not just a good CV
- Every VA is interviewed by me personally before they join the network
- You meet shortlisted VAs and decide who fits — no one is placed without your say
- Fully-inclusive hourly rate quoted upfront, no hidden fees or surprise mark-ups
- References requested if you'd like them taken up
How it works
From drowning in admin to fully supported
- 01
Tell me what's eating your week
A quick questionnaire or a free discovery call — the tasks, the hours, the systems you use.
- 02
I shortlist recruitment-experienced VAs
Using my own recruitment background, I select VAs whose skills and working style genuinely fit your agency.
- 03
You meet them and decide
No pressure, no obligation. If the fit isn't there, we go again.
- 04
Your VA gets to work
Contracts and onboarding handled, with check-ins for the first 30 days to make sure it's working.
Ready to take admin off your plate?
Book a free consultation, or fill in the quick questionnaire. I'll come back to you with a trusted, experienced recruitment VA who can genuinely free up your time.